Registration of Unregistered Birth

When a birth not registered within three months of a birth occurred, such birth can be registered as a past birth. (See Circular 8/2008)

For that purpose, a declaration under Section 24 of the Registration of Births ,Marriages and Deaths Act, should be forwarded to the Additional District Registrar of the Divisional Secretariat relevant to the birth occurred.(Approval can be given by the Additional District Registrar of the Divisional Secretariat to the declaration which is forwarded  for the period from three months to one year.)

Persons who can present the declaration

• One  from the parents
• Guardian of the child
• Any person who is interested

Fees for the declaration is Rs.60.00

The following documents should be forwarded with the declaration presented within one year from the birth occurred.

• If parents are married, a certified copy of their marriage certificate.
• One of the following documents proofing the date of birth and place of birth of the subject( the person relevant to the birth)
  • Hospital birth report or certified copy
  • Grama Niladhari birth report or certified copy (B23)
  • Estate birth report or certified copy
  • A certificate of the Public Health Midwife

If the above mentioned documents are not available, one of the following documents instead of that,

• Child Health Development Record  (CHDR)
• Baptism  certificate
• Certificate copy of the School Attendance Register / Pupil’s Record Sheet
• Report of the Estate Welfare Officer
• Horoscope or Chart prepared nearly to the date of birth.

If  any of these documents are not available, a declaration included in the known details and an affidavit.

The following documents should be forwarded with the declaration presented after passing one year from the birth occurred.

• Certificate as to the birth has not been  registered (Empty result)
• If parents are married, a certified copy of their marriage certificate.
• One of the following documents proofing the date of birth and place  of birth of the subject( the person relevant to the birth)
  • Hospital birth report or certified copy
  • Grama Niladhari birth report or certified copy (B23)
  • Estate birth report or certified copy
  • A certificate of the Public Health Midwife
• Child Health Development Record  (CHDR)
• Baptism  certificate
• Certificate copy of the School Attendance Register / Pupil’s Record Sheet
• Report of the Estate Welfare Officer
• Horoscope or Chart prepared nearly to the date of birth.

If  any of these documents are not available, a declaration included in the known details and an affidavit.

To any person who are unable to provide proper information for registration of a birth certificate (documents for proofing the birth such as hospital birth record/Grama Niladhari Report) can be applied from the Divisional Secretariat relevant to the birth place, for obtaining Probable Age Certificate.

Required Documents

• Declaration
• Results of searching documents
• Affidavits and records
• Grama Niladhari Reports
• Information for proofing the birth
• The date of birth can be noted in the probable age certificate by forwarding documents for proofing date of birth.

Seek advice from the Additional District Registrar of the nearest Divisional Secretariat for further details.

In a birth registration entry, alternations of,

• Details in column 01 - Date of Birth and Place of Birth
• When a name has not been included in column 02, to include a name or alternation of a name included in a birth register later.
• Details in column 03 - Male/Female
• Details in column 04 - to alternate the details of the father (except race)
• Details in column 05 - All the details of the mother
• Details in column 06 - Marital status of the parents
• Details in column 07 - Details of the Grand Father
• Details in column 09 - Information of the informer

Can be made.

The relevant declaration, should be forwarded to the Additional District Registrar of the Divisional Secretariat relevant to the birth occurred.

The declaration should be forwarded by,

• The person who owned the birth certificate
• Father or mother
• Legal guardian
• A person who are not satisfied with such information mentioned in the birth certificate.

The fees for the declaration is Rs.60.00

A certified copy of the birth certificate which is expected to be alternated should be compulsorily annexed to the declaration.

Written evidences for proofing of the bona fide of the request should be forwarded with it.

Some written evidences which can be obtained for proofing the bona fide of the request made from the declaration are given below for your convenience.

• Certified copy of the marriage certificate of the parents
• Filial nomenclature /fraternal nomenclature
• Certified copies of the birth certificates of father and mother
• Certified copy of a birth register of a child who is born after registration of the marriage of the parents.
• If a child who is not born after registration of a marriage, a certified copy of a birth register of an elder or younger child to the subjected child.
• Certified copies of the records in hospitals, maternity homes or copies of the documents of the midwife.
• Extracts of pupil’s record sheet, school attendance register.
• Copy of the Electoral Register including the names of parents and the subject
• If the father was deceased, certified copy of his death certificate

Age of the adopted child should not be more than 14 years

The requirements to be fulfilled by the applicant

• The age of the applicant should be more than 25 years
• The minimum age gap between the applicant who is expecting to adopt the child and the relevant child should be 21 years.
• The above condition is not relevant if the relevant child is descending from the applicant, if the child descending from a sibling of the applicant or a child of their marital party .

If the age of the child who is adopting is more than 10 years, the consent of the child is necessary.

The Order for adoption a child based on the certificates and documents presented is issued by the District Court.

Based on the same Order(Form No.4) the certificate of adopting child (Form B143) is issued by the Registrar General Department and the birth of the child who is adopting can be re-registered by this.

The following documents should be submitted to the Head office of the Register General Department for re-registration of the birth.

• Application for re-registration of the birth(B149)
• Certified copy of the marriage certificate of the parents
• Certified copies of the birth certificates of father and mother
• If a birth certificate has been registered for the child before ,the same certificate or if not registered, the empty result register.

The application which is forwarded accurately with the above information is forwarded to the Divisional Secretariat belonging the place of birth of the child, by the Register General Department for re-registration of the birth.